Organization Fee

Event Management Service — Event Organization and Management

Each project at Double D Project is supported by a dedicated manager who oversees the entire event's preparation and execution, from the initial concept to its final completion.

Organizing an event involves more than just renting equipment, decorations, or selecting performers. Every successful event requires extensive preparatory work, dozens of hours of negotiations, approvals, logistics, and oversight of all project participants.

A dedicated manager handles all organizational processes so that the client doesn't have to interact with contractors, performers, venues, technical specialists, and service providers.

What's included in the service:

✅ Full event organization and management

✅ Consultations and identification of client needs

✅ Correspondence and communication with the client at all stages of preparation

✅ Concept development and assistance in choosing the event format

✅ Venue selection (villas, yachts, restaurants, beaches, hotels, and private locations)

✅ Preparation, optimization, and finalization of the project budget

✅ Communication with artists, contractors, and service providers

✅ Booking of artists, show programs, and technical staff

✅ Prompt replacement of contractors and artists in case of force majeure

✅ Development of event timing and scenario plan

✅ Monitoring technical requirements (sound/light/AV)

✅ Coordination of logistics, delivery, installation, and dismantling of equipment

✅ Monitoring the work of contractors before, during, and after the event

✅ Quality control at all stages Project stages

✅ Administrative support and document management

✅ Constant communication with the client and prompt resolution of all organizational issues

Why is project management paid separately?

Work on the event begins long before the event day.

Even at the initial contact, the manager conducts consultations, identifies the client's objectives and wishes, selects suitable solutions, answers questions, conducts correspondence, solicits proposals from contractors, prepares and adjusts estimates, coordinates project details, and oversees all preparatory processes.

Most of the organizational work is completed before final payment and the actual event.

During the event, the manager coordinates the work of the entire team, monitors compliance with deadlines, ensures the quality of services provided, and promptly resolves any issues that arise.

Organizational Fee

An organizational and management fee of 15% of the total project cost applies to the event.

This fee includes:

• A dedicated project manager
• Consultations and identification of client needs
• Correspondence management and client support throughout all stages of preparation
• Selection of contractors, artists, and venues
• Budget preparation, adjustment, and optimization
• Organization and coordination of all project participants
• Timing development and task completion monitoring
• Administrative support and document management
• Project logistics coordination
• Quality control of services
• Tax and administrative expenses
• Financial support for payments and contracts
• Risk management and resource reservation

What does the Client receive?

You receive not just a set of individual services, but professional, turnkey event management.

One team is responsible for the entire process: from the initial communication and discussion of the idea to the event's completion, equipment dismantling, and project delivery.

This saves you time, avoids organizational complications, and guarantees high-quality results from Double D Project.