# Event management in Phuket: how we work

Source: https://www.doubledproject.com/en/services/event-agency-phuket

How Double D Project runs an event in Phuket from the first message to the de-rig: brief, concept and estimate, venue, suppliers, equipment and a coordinator on the day. Our own sound, light and crew, 1000+ events since 2013.

Double D Project is an event agency based in Phuket. We have been producing events on the island since 2013 and have delivered more than a thousand of them — from a private dinner for two on a beach to full-scale themed productions for audiences of over a thousand.

## What we do

### Private parties in Phuket

[Birthdays](https://www.doubledproject.com/en/services/birthday-party-phuket), themed nights, [villa](https://www.doubledproject.com/en/locations/villas) and beach parties, anniversaries. Venue hire from 10,000 THB, catering 2,500 THB per guest and a [DJ](https://www.doubledproject.com/en/services/dj-phuket) from 3,500 THB per hour — the [full price list](https://www.doubledproject.com/en/catalogue) is published.

### Weddings in Phuket

Ceremony, reception and everything attached to both — beach, villa, island or yacht. Formats and real budgets are on the [wedding page](https://www.doubledproject.com/en/services/wedding).

### Corporate events and MICE in Phuket

Conferences, incentive trips, [team building](https://www.doubledproject.com/en/services/corporate-events-mice-phuket), gala dinners and product launches, with [simultaneous interpretation](https://www.doubledproject.com/en/catalogue/product/translation-system), [LED walls](https://www.doubledproject.com/en/services/led-screen-rental-phuket) and staging from our own stock. See [corporate events in Phuket](https://www.doubledproject.com/en/services/corporate-events-mice-phuket) and five [worked packages with totals](https://www.doubledproject.com/en/services/corporate-events-mice-phuket).

### Yacht parties in Phuket

Charter, catering, [sound](https://www.doubledproject.com/en/catalogue/sound) and crew. [Y1](https://www.doubledproject.com/en/locations/yacht-y1-chalong-pier) from 69,000 THB for up to 10 guests and [Y5](https://www.doubledproject.com/en/locations/yacht-y5-chalong-pier) from 89,000 THB for up to 25, departing [Chalong pier](https://www.doubledproject.com/en/locations/chalong-pier).

### Family events and children’s parties

Children’s parties, [gender reveals](https://www.doubledproject.com/en/services/gender-party) and family celebrations — [decor](https://www.doubledproject.com/en/catalogue/decorations) from 2,500 THB per element and a [photo zone](https://www.doubledproject.com/en/services/photo-zone-phuket) from 10,000 THB.

### Romantic dinners and proposals

Beach, villa or private island, with candles and [torches](https://www.doubledproject.com/en/catalogue/product/fakel-bambukovyy) at 700 THB, a photographer at 5,000 THB per hour and a bento cake at 3,500 THB.

## In-house, not outsourced

We own our sound and lighting inventory and employ our own technical crew. That is unusual for an event agency in Phuket, where most work is coordinated between separate suppliers, and it is the reason our timelines hold: we are not waiting on a rental company to confirm a date before we can confirm yours.

Beyond the technical side we handle venue search — villas, yachts, hotels, beach clubs and private islands — decor, catering and mobile bar, DJs, hosts, dancers and live acts, photography and video, guest transport, and the party van when the celebration needs to move.

## Where we work

Phuket is home. We also produce events on Koh Samui, Koh Phangan, in Phang Nga and Bangkok, and we have worked outside Thailand, in Indonesia and China.

On the island itself we work everywhere, and each district has its own venues, access rules and logistics: [Patong](https://www.doubledproject.com/en/locations/patong) for beach clubs and late programmes, [Kamala](https://www.doubledproject.com/en/locations/kamala) for hillside villas and quieter weddings, [Bang Tao and Laguna](https://www.doubledproject.com/en/locations/bang-tao) for resort conferences and large-capacity events, [Rawai and Nai Harn](https://www.doubledproject.com/en/locations/rawai-chalong) for yacht days and beach dinners. Kata, Karon, Phuket Town, Mai Khao and Nai Yang are covered from the same base.

## Languages

English, Russian, Thai and Chinese. In practice this matters more than it sounds: a wedding in Phuket usually involves an international couple, Thai venue staff and suppliers, and guests from three or four countries. Someone has to hold that together, and it is easier when the same team can speak to everyone directly.

## How we start

Tell us the date, the approximate number of guests, and what the event is for. We come back with a concept and a budget. Nothing is charged until the concept is approved.
## How an event is organised: six steps

The same sequence for a dinner for two and for a conference of 300 guests — only the size of each step changes.

| Step | What happens | What you get |
| --- | --- | --- |
| Brief | Date, guest count, occasion, budget and wishes — on WhatsApp or a call | A clear format and the venue's first limits |
| Concept and estimate | We put together the idea, venue, programme and equipment and price it from published rates | A line-by-line estimate; nothing is paid until the concept is approved |
| Venue | We book the villa, yacht, hotel or beach and check noise, hours and power | A confirmed date and the venue's rules |
| Suppliers | Artists , decor, catering, bar, photo and video — inside one estimate | One contract and one person responsible |
| Equipment and set-up | Sound, light, stage and LED from our own inventory, our own crew | A tech rider with no sub-hire |
| Event day | A coordinator runs the timing, a technician the sound and light, the crew the de-rig | An evening with no gaps between suppliers |

## What turnkey event management includes

- Finding and booking the venue, a site visit — 5,000 THB
- Script, timing and a coordinator for the whole evening
- Sound, light, stage and [DJ equipment](https://www.doubledproject.com/en/services/dj-equipment-rental-phuket) with a technician
- Artists, a host, a DJ and a show programme
- Decor, a photo zone, catering and a bar
- Photo, video and guest transfers

The [organisation fee](https://www.doubledproject.com/en/catalogue/product/organization-fee) starts at 15,000 THB, the minimum order is 15,000 THB. If you need one block only — equipment, an artist or a venue — we take that on separately too.
## See also
- [Sound equipment rental](https://www.doubledproject.com/en/services/sound-equipment-rental-phuket)
- [Lighting and stage equipment](https://www.doubledproject.com/en/services/light-equipment-rental-phuket)
- [Wedding planning](https://www.doubledproject.com/en/services/wedding)
- [Corporate events and MICE](https://www.doubledproject.com/en/services/corporate-events-mice-phuket)
- [Yacht parties](https://www.doubledproject.com/en/services/yacht-party-phuket)
## Where we hold events in Phuket
Four kinds of venue we work with all year. Choose by comparison: each has its one real limit — noise, time or budget. Sound and light for any of them is ours — [equipment catalogue with prices](https://www.doubledproject.com/en/catalogue).
- [Villas for parties in Phuket](https://www.doubledproject.com/en/locations/villas) — Private grounds and a pool for 30–50 guests; outdoor music until 22:00–00:00, set by the neighbours
- [Yacht charter for events](https://www.doubledproject.com/en/locations/yachts) — No neighbours and no noise curfew, sunset at sea; charter from 25,000 ฿ a day
- [Hotels and resorts for banquets](https://www.doubledproject.com/en/locations/hotels) — Ballrooms for 100–300 guests, air-con and rooms; indoors until 24:00, outdoors until 22:00; from 30,000 ฿
- [Restaurants and private dining](https://www.doubledproject.com/en/locations/restaurants) — Kitchen and service on site, 20–60 guests; open until 23:00–24:00; room deposit from 30,000 ฿
- [All venues and areas of Phuket](https://www.doubledproject.com/en/locations) — Villas with prices, yachts, hotels, restaurants and a map of the areas
## Frequently asked questions
**How far in advance should I contact you?**

For a party, two to four weeks is comfortable. For a [wedding](https://www.doubledproject.com/en/services/wedding), two to three months — venues and photographers book out first. High season, December to February, compresses everything: contact us as early as you can.
**Do you organise events outside Phuket?**

Yes — Koh Samui, Koh Phangan, Phang Nga and Bangkok, and we have produced events in Indonesia and China.
**Can you handle everything, or only parts?**

Either. Some clients hand us the whole event; others already have a venue and only need sound, [lighting](https://www.doubledproject.com/en/catalogue/light) and a DJ. Both are normal.
**What languages does your team speak?**

English, Russian, Thai and Chinese.
**Do you own your equipment?**

Yes — sound, lighting and effects are our own inventory, operated by our own crew. Nothing critical to your event depends on a third party's availability.
**Can you find a venue for us?**

Yes. Villas, [yachts](https://www.doubledproject.com/en/locations/yachts), hotels, beach clubs and [private islands](https://www.doubledproject.com/en/locations/islands). We work with venues across the island and know which ones behave well for which kind of event.
**How much does turnkey event management cost?**

The estimate is made of the venue, the programme, the equipment and the food. The organisation fee starts at 15,000 THB, the minimum order is 15,000 THB. Prices for every item are published in the [catalogue](https://www.doubledproject.com/en/catalogue).
**When do we pay?**

Nothing is paid until the concept and the estimate are approved. After that — under a contract with Double D Project Co., Ltd.
**Who is at the venue on the day?**

A coordinator running the timing, a technician on sound and light and the set-up crew. All are our [staff](https://www.doubledproject.com/en/catalogue/staff), not subcontractors.
**What if it rains?**

For open-air venues we plan a plan B: a tent, a covered area or moving the programme. We decide together the day before, by the forecast.
- [+66 82 316 76 43](https://wa.me/66823167643)
- [@doubledproject](https://t.me/doubledproject)